On-site Management Services

Our on-site conference management team will assist you with executing your conference on campus by offering the following services:

  • Serve as the Venue Manager on site.
  • Attend all pre and post conference committee and supplier meetings providing logistical and administrative advice.
  • Prepare detailed room layouts, and coordinate and manage room bookings, facility work order requests and housekeeping requests.
  • Coordinate IT requests and AV requirements.
  • Coordinate communication to all campus partners to include Facilities, IT Services, Security, Housekeeping, Library, Bookstore, Food Service Providers and Parking.
  • Troubleshooting and resolution management.
  • Coordinate and manage all UBC accommodation requests, blocks and on-line booking links.
  • Provide and place all signage for conference (not including the cost of printing special request signage).
  • Liaison with external tradeshow booth and poster board installation company.

Click link for more information about our Onsite Management Services or please contact us at conferences.ubco@ubc.ca or 250.807.8050.